Policy No. 301

Area: Resource Development
Adopted: 9/23/08

Reaffirmed: 10/25/16 

Description: Gift Solicitation

It is the goal of Atlantic Cape Community College to ensure that all gift solicitations in the name of the college or for any administrative units or departments in the College are made in a transparent, ethical and legal manner while ensuring that potential donors and funders are respected and appropriately cultivated. All proposed external gift solicitations shall be coordinated through the Resource Development Office and approved by the President.

It shall be the responsibility of the Dean of Resource Development to serve as the central coordinating department for all fundraising programs and solicitation of funds from private individuals, foundations, businesses, corporations and organizations to benefit Atlantic Cape Community College. All solicitations include those by staff, faculty, administration, students and volunteers to benefit Atlantic Cape Community College.

The purpose of coordinating all private fundraising activities through one office is threefold:

- To provide continuity in building understanding and support for College-wide
funding needs.
- To avoid conflict and duplication of effort in the fund-raising contact program.
- To maximize the contribution from each potential donor.

Individuals, groups, departments and units desiring to solicit a gift, contribution or in-kind donation from an external individual, organization, business, foundation, public or private grant making entity or other potential funders on behalf of or in the name of the College shall follow gift solicitation procedures.

This policy includes joint fundraising opportunities or solicitation in partnership with the Atlantic Cape Foundation or other external nonprofit organizations.

Individuals, groups, departments and units may consider entering into joint fund raising ventures with external organizations only if the following pre-conditions are met:
- The potential partner is a 501(c)3 charity with a distinctly different mission than the Atlantic Cape Community College Foundation or Atlantic Cape Community College, i.e. not in the business of education or higher education
- The potential partner has a distinct and separate group of historical donors
- The potential partner has a positive reputation in the Atlantic and/or Cape May County communities.

If all three conditions are met, the final determination on whether the College will enter into a joint fundraiser will be made by the President upon recommendation of the Dean of Resource Development.

All gifts solicited and accepted in the name of Atlantic Cape Community College shall follow gift acceptance policies and procedures.


See also:

Procedure No. 301.1

Policy No. 300

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