Procedure No. 602.1
Area: Finance Department

Adopted: 04/23/96
Revisions Approved:

Description: Tuition and Fees


1. Schedule of Tuition and Fees
The current tuition and fee rates applicable to full and part-time students are set forth on Schedule A. To recover costs not paid for by the student's county of residence, out-of-county students not enrolled under Chargeback certification, and out-of-state students, are required to pay the applicable Differential Fee listed on Schedule A in addition to tuition. There is no cap on per credit tuition and fee charges set forth on Schedule A and the charges are applicable to all credits for which the student is registered.

2. College Fee
For non-academic services, the College may charge a semester College Fee which shall be calculated as a percentage of the per credit tuition rate.

3. Senior Citizen Rates
Persons presenting proof of age 65 or more at the time of payment will be permitted to enroll in regularly scheduled credit courses without payment of any tuition charges, provided that available classroom space permits, tuition paying students constitute the minimum number required for the course and enrollment occurs on the last day of the normal registration period. Senior citizens will be required to pay all college fees excepting activity and athletic fees.

4. Atlantic County Vocational School Alternative High School Program
Persons enrolled in the Atlantic County Vocational School Alternative High School program will be permitted to enroll in regularly scheduled college courses without payment of any tuition charges, provided that available classroom space permits, tuition paying students constitute the minimum number required for the course and enrollment occurs on the last day of the normal registration period. Alternative High School students are required to pay all College fees.

5. National Guard Tuition Waiver
Members of the New Jersey National Guard and their surviving spouses and children, accepted as degree seeking students, will be permitted to enroll in regularly scheduled credit courses (not to exceed 12 credits per semester), without payment of any tuition charges, provided that available classroom space permits such enrollment and tuition paying students constitute the minimum number required for the course. For administrative purposes, these enrollments will be processed on the last day of the normal registration period. However, students enrolled under a New Jersey National Guard tuition waiver will be required to pay all College fees as listed on Schedule A.

6. Tuition Waiver for Eligible Participants in Job Training Programs
(a) Eligibility Persons seeking to enroll under the job training program shall present a statement prepared by the NJ Department of Labor certifying the potential enrollees eligibility to participate in the program. The college reserves the right to require further proof of eligibility as it deems it necessary.

Any individual participating in the job training program who obtains employment subsequent to the commencement of the semester shall be permitted to complete the semester in progress as a participant in the program.

In order to remain eligible for participation in the job training program the student shall be required to maintain a passing grade in the job training course in which he/she is enrolled.

(b) Financial Aid Application Required Persons seeking to enroll in the job training program must complete a Free Application for Federal Student Aid (FAFSA) to determine possible eligibility for financial aid. The individual is responsible for completing the form and providing the college with all information necessary to determine possible financial aid eligibility.
(c) Tuition Waiver Persons eligible to participate in the job training program shall be entitled to waiver of payment of that portion of tuition for the program which is not covered by financial aid. The program participant will be required to pay all other applicable fees.
(d) Eligible Coursework Only those courses in which classroom space is available and tuition paying students constitute the minimum number required to cover the expense of the course, and enrollment occurs on the last day of the normal registration period, shall be open to eligible individuals under the job training program.
7. Payment of Tuition/Fees
(a) Regular Registration Students registering during the regular semester registration period must make payment in full of all tuition charges and other fees upon completing registration.
(b) Open Registration: "Open Registration" refers to students completing registration with no payment necessary at time of registration. In order to avoid cancellation of open registration, students must make payment in full of all tuition charges and other fees before the published payment due date.
(c) Method of Payment: Payment of charges and fees for all courses must be made by cash, check, or selected credit cards. Third party payments are also accepted.
(d) Registration Voided: Registration is not complete until the entire semester bill is paid or payment arrangements have been approved. Failure to pay the semester bill when due, or return of uncleared checks will result in the voiding of the student's registration.
(e) Withholding Grade and Transcript: Grade reports and transcripts will not be released until the students account balance is brought current.
8. Tuition Refund Upon Withdrawal
A full refund (100%) of tuition and fees will be made to students filing the proper withdrawal form with the Office of the Registrar prior to the first day of the semester. A fifty percent (50%) refund of tuition and fees will be made to students filing the proper withdrawal form with the Office of the Registrar before the end of the tenth day (5 days for summer sessions) of the semester. No refund will be made for withdrawals after the end of the tenth day of the semester.

(a) Students receiving Title IV aid shall have their refunds calculated according to promulgated federal regulations.
(b) Refund for Extraordinary Circumstances: Under exceptional circumstances those fees not disbursed to outside vendors are eligible for consideration for refund due to extraordinary circumstances to include:
1. prolonged medical disability.
2. prolonged medical disability of family members when the student is a care giver.
3. forced relocation by military orders or transfer by employer.
4. work schedules changed by employer.
(c) Procedure: A student must present a request for refund in writing and attach documented evidence as indicated for each exceptional circumstance listed below. The request must be presented no later than thirty (30) calendar days after the conclusion of the semester for which relief is sought. The amount of a refund will be prorated in relation to the number of days that have elapsed n the semester at the time of the request.
1. Prolonged medical disability:
Written certification from attending physician describing the nature and length of disability that would prevent successful completion of course(s).
2. Prolonged disability of a family member when the student is a care giver:
Written certification from attending physician that a family member requires extensive care and evidence that student is the only person available to give care.
3. Forced relocation by military orders or transfer by employer:
Copies of orders/copies of employer's letters announcing transfer including effective dates and place of relocation.
4. Work schedules changed by employer:
Written certification of change from personnel office, certification to include both original and new hours and days scheduled; certification will be verified by phone.
9. Chargeback
The Chargeback to a sending county for attendance of nonresident students admitted pursuant to N.J.S.A. 18A:64-23 shall be determined in accordance with said statute and with the Guidelines for Determining Chargeback Eligibility recommended by the Council of County Colleges.

10. Residency
Only permanent residents of Atlantic County are entitled to the lower in county tuition rate as identified by the Admissions application. All others must pay the higher out-of-county or out-of-state tuition rates listed on Schedule A. A student seeking to establish residency in Atlantic County and eligibility for the lower in-county tuition rate, must do so before the first day of class of the new semester by submitting primary evidence of domicile or supplementary evidence to the Office of Enrollment. A decision regarding residency status will be made after all required documents have been submitted.

Evidence of domicile may include any of the following:
1. Current lease or deed
2. Recent tax or water bill
3. Where none of the other verifying documents listed in (1) and (2) are available, an affidavit setting forth place and commencement date of permanent residence, relationship to the owner of the property, and the term of any lease
4. Valid New Jersey motor vehicle license, registration or voter registration
5. Two pieces of current mail sent from an address other than the College, to the student at the County address
Persons who have been domiciled within New Jersey for a period of 12 months prior to initial enrollment are presumed to be domiciled in New Jersey for tuition purposes. A dependent matriculated student who is domiciled in New Jersey for tuition purposes shall continue to be eligible for the in-state tuition rate while the student continues to reside in New Jersey during the course of each academic year, notwithstanding a change of domicile of his/her supporting parent(s) or guardian(s) to another state. Persons who have been domiciled within New Jersey for less than 12 months prior to initial enrollment are presumed to be nondomiciliaries for tuition purposes. The tuition residency requirement for an out-of-state resident moving into New Jersey is six months. After the six month residency requirement has been met, the student may submit all of the above required documents to establish Atlantic County residency. Out-of-state residents moving into a county other than Atlantic County will continue to be charged the out-of-state tuition rate rather than the lower out-of-county tuition rate, for six months and then may submit the above required documents to establish New Jersey residence.

United States military personnel and their dependents who are living in New Jersey and enrolled at the college shall be regarded as residents of New Jersey for the purpose of determining tuition.

Residence established solely for the purpose of paying the lower in-county tuition rate will not be considered as fulfilling the residency requirements.

Tuition and fees are established by the Board of Trustees. Any changes must be approved by Board resolution.

See the schedule of courses for current rates.

Procedures:

Accounts Payable No. 602.2
Payroll No. 602.3
Reimbursement of Travel Expense No. 602.4
Travel Advance Request FormSupplement 1, No. 602.4
Travel Expense Report/VoucherSupplement 2, No. 602.4
Air Travel Request FormSupplement 3, No. 602.4

See Also:

Student Development Procedure No. 202.2
Student Development Policy No. 204
Student Development Procedure No. 204.1
Finance Procedure No. 601.9
Finance Procedure No. 601.10
Finance Policy No. 606
Finance Procedure No.606.1

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