Procedure No. 602.2
Area: Finance Department
Description: Accounts Payable
1. The obligation of the College for payment of bills commences with the issuance of an approved purchase order (see Purchasing Procedures). Payment is made by the Finance Department upon receipt of the supplier's invoice supported by a receiving copy of the purchase order indicating that the goods or services were received as ordered.
Only the original copies of invoices are valid for payment. Carbon copies and statements present the possibility of duplicate payment and must not be used unless authenticated.
2. For small purchases and intangibles, where no purchase order has been issued, a purchasing requisition form will be used to expedite the payment process. For expenditures less than $10, reimbursements may be made from petty cash funds.
NOTE: This form must not be used for purchases of goods that will be delivered through the Receiving Department. A regular purchase order is necessary for such cases.
Procedures:Payroll No. 602.3
Reimbursement of Travel Expense No. 602.4
Travel Advance Request FormSupplement 1, No. 602.4
Travel Expense Report/VoucherSupplement 2, No. 602.4
Air Travel Request FormSupplement 3, No. 602.4
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