Procedure No. 110.1

Adopted: March 24, 2009

The Academic Affairs department shall be responsible for the initial processing of requests made by fulltime teachers for a 60% work load for up to one semester for the purpose of completing the final stage of doctoral studies at an accredited institution and/or to participate in an activity that aims to ensure the highest level of competence in a field related to the applicant's instructional charge (see Education Association bargaining unit agreement for work load definitions).

The criteria for a 60% work load are as follows:

• Applicant has completed three years of consecutive service as a fulltime faculty member at Atlantic Cape
• Applicant is in the final stage of doctoral studies at an accredited institution in a field related to his/her instructional charge and/or will participate in an activity that aims to ensure the highest level of competence in a field related to the applicant's instructional charge (official institutional transcript/ equivalent must be provided)
• The granting of a 60% work load shall not exceed the length of either a fall or spring semester.
• The granting of a 60% work load is deemed to not be cost prohibitive to the institution.
• The granting of a 60% work load shall be permitted only once during the faculty member's career at Atlantic Cape.
• The 60% work load must include proportionate contact hours, office hours and participation in department and committee meetings. Such terms are to be agreed upon in writing 6 months in advance of requested start date of leave.
• The granting of a 60% work load will not interrupt the delivery of instruction.
• The request for a 60% work load must be made 6 months in advance of the requested start date of leave.
• Any teaching staff member granted a 60% work load must return to the college for two semesters upon completion of the 60% work load period.
• The applicant must complete "Supplement 1: Criteria Form for 60% Work Load for Teaching Staff" and, therein, receive the endorsements of the appropriate personnel.
• The applicant must also prepare a plan that includes a statement of the objectives of the external activity engaged in during the 60% work load period. The plan should include an explanation of the benefits to the college, the employee's specific activities, and the beginning and end dates of the proposed activity.
• Final approval is at the sole discretion of the college's Board of Trustees whose decision shall be deemed final.

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